The April 6, 2008
WYSHRA Board Meeting was called to order by President Glenn Barlow
at 6:35 a.m. at the Camplex East Pavilion in Gillette, WY. Members
in attendance were:
Dixie Huxtable,
Glenn Barlow, Troy Scott, Bob Musfelt, Monte Hubbard, Terry Miller,
Jim Whipps, Brenton Moore, Brittany Bell, Kelsey Scott, John
Thurston, Jennifer Bonham, JoAnn Merritt, Siri Stevens and Teri
Griffin.
Board members
unable to attend this meeting were Julie Howard, Kathy Trumbull,
Cinnamon Smith, Troy Hubbard, Tyler Willis, Bruce Keller, Chris
Bentley, JD Hamaker, Chad Hyland, Trey Barlow and Phil Wilson.
Minutes
Troy Scott moved to accepted the minutes from the previous
meeting with the correction of John Thurston attending the meeting
not Jordan. Bob Musfelt second. Motion carried unanimously.
Treasurers
Report –
no report, Kathy Trumbull was unable to attend.
National
Director Report
Dixie handed out copies of the Rule Changes Approved for 2008-09
from Nationals. Anyone needing a copy can see Dixie.
Eligibility
requirements have changed. High School Rodeo will follow the sports
activity qualifications according to State Athletic requirements.
Home school students will be required to follow the same
requirements.
Mandatory student
meeting will be held in Newcastle at the 4-H barn to hand out state
packets. Meeting will follow the cutting. State packets will have a
deadline for entry of JUNE 2, 2008.
STUDENT REPORT
JoAnn Merritt and Jim Huxtable have been appointed to the
student advisory committee.
Brittany Bell
reported that there are 547 calendars out to be sold, 425 have been
returned with the money. Discussion was held regarding the awarding
of Nationals travel money from calendar sells. Troy Scott moved and
John Thurston second to require students to sell a minimum of 5
calendars to receive Nationals travel money. Motion passed
unanimously.
National Team
shirts have been chosen. They will be purple with silver lettering.
Glenn and the student officers will get with Lori Merritt to get the
shirts ordered.
Officer coats have
been chosen. They will be the same jacket that Gillette gave out to
average winners with a bucking horse on the back.
LEGION REPORT
Jim Whipps reports all is well. He encourages the students to
keep up the good work with the calendar sales. The American Legion
continues to support the students in the calendar sales.
JUDGES REPORT
The judge’s seminar had 4 people attend the judge’s seminar in
Rock Springs. Majority of attendance was from the Worland area. It
was a very informative seminar.
Spring High School
Rodeos need to get their judges submitted for approval.
QUEEN REPORT
A mission statement and job description is being created for the
Queen committee. Chris Bentley would like for the State Finals Queen
judges to be qualified by attending a Queen’s Seminar.
A schedule for the
Queen contest is being worked on. The Douglas host committee is
concerned with the contestants coming in to Douglas too early and
the host committee not able to be ready for their arrival.
Discussion was held not to have the Queen contestants arrive before
Tuesday of State Finals.
YOUTH ADVISORY
COMMITTEE
Jennifer Bonham is the chair of this committee. She is working
on getting the committee together as she has just recently received
names of all committee members.
DONATIONS,
SPONSORS, PUBLIC RELATIONS AND MARKETING –
Brenton Moore is chair and reports that Gist buckles have been
chosen for state finals.
Governor’s award
is given to the high point earner per class. In the past we have had
a governor that actually paid the cost of this award. In the
previous couple of years the board has continued the award and
picked up the cost. Troy Scott moved to discontinue presenting the
award until we have a governor willing to pick up the cost of this
award. Jennifer Bonham second the motion. Vote taken. Motion carried
unanimously.
Brenton is
finishing up the governors award plaques from last year.
Discussion was
held regarding approaching larger corporations for donations and the
fact that all paper work needs to be in order before asking for
sponsorship. Tax ID status has been an issue and will be tabled to
next meeting as Glenn continues to research and work on this issue.
EnCana has
declined sponsorship because of tax status.
Conoco Phillips in
Lysite would like sponsor $2500. Request needs to be submitted by
5/10/08.
A letter to JP Oil
needs to be sent requesting sponsorship.
Randy George for G
Bar G would like to sponsor the Steer Wrestling or Saddle Bronc
state saddle by providing a saddle from G Bar G.
Cattle Rock Mining
will be sponsoring the State team jackets this year.
We are going to
approach University Brown and Gold for team t-shirts for the
basketball and volleyball state teams at Nationals.
Troy Scott
presented the idea of sending out 1000 letters to area ranchers to
buy a spot in a “brand book.” Douglas club gets 90% response from
this fund raiser. A 50% response on the state level could net the
state $12500. In the letter that goes out, an option to have the
sponsorship on going for a number of years could be added. Dixie
Huxtable moved to move forward with the Brand fund raiser as
described above. Monte Hubbard second the motion. Vote taken and
motion carried unanimously.
Troy Scott reports
that there are a number of T-Shirts and Sweatshirts left over from
previous state finals. Brenton Moore moved to sell the t-shirts and
sweatshirts for $5 a piece and to get some of the younger kids to
help sell them and give these kids 10% of what they sell. Jennifer
Bonham second the motion. Vote taken. Motion carried unanimously.
Discussion was
held regarding a College Day at state finals. Several College
coaches have expressed an interest in setting up to be able to talk
to our students. Scheduling would have to be worked out with the
Host Committee.
The TV advertising
spots from Nationals has been tabled until Nationals gives
clarification on how it is to work.
NOMINATING
COMMITTEE-
Monte Hubbard, chair, reports that there is possibly 5 board
positions that will need to be filled after State Finals. The
nominating committee has been handing out applications and those
applications have to be received by the board by May 1.
SCHOLARSHIP
COMMITTEE-
Scholarship applications will have a deadline of JUNE 2,
2008. This deadline will be followed to the letter. No
exceptions will be made. If applications are not received by June 2,
2008, you will not have an interview.
2008 FINALS
COMMITTEE -
Proposals have been received for the photographer at state. These
proposals will be taken to Executive Committee for a decision.
OLD BUSINESS
