WYSHRA Board of Directors Meeting
Feb. 7, 2010

Chairman Glenn Barlow called the meeting to order, with a prayer followed by pledge led by Jim Whipps.  The following were in attendance:  Troy Scott, Larry Bentley, Chris Bentley, Taylor Markel,  Raegen Scott,  Blake Scott,  Paulette Moss,  Taylor Rienietz, Logen Bell, Shana Lyons, Steve Rennelles, Jim Whipps, Jamie Lyons, Dan Lyons, Randy George, Taylor Kelly, Kacy Townsley, Ace Thurston, Jessie Sturman, John Thurston, Glenn Barlow, Tashala Strobeck,  Miranda Niehert,  Heidi Sturman,  Phil Williams,  Dixie Huxtable, and Jennifer Bonham.

Troy made a motion to approve the minutes and Larry seconded it. Motion carried.

Treasurers Report- Dixie Huxtable presented the treasures report with balance sheet. Jim made a motion to approve the report and Steve seconded it.  Motion carried. ventsonly good for High School for High School sanctioned unteers. Dixie will confirm this for sure.  Anybody can buy this insu

National Directors Report- We have all the spring approvals in except Big Piney.

Insurance- The state is paying for a blanket policy for volunteers. Dixie will confirm this for sure.  Anybody can buy the same NHSRA insurance policy as the kids have which is good for High School sanctioned events, which includes, going to and from rodeos, practices that are sanctioned and rodeos. Judges can also get this policy or opt out.

Mid-winter meeting- National Finals in Gillette are going well and everything is on track. Dixie got a new job she will be a back up timer in the timed events arena. Wyo. Will be helping with the goats, this is the last year. They need goat holders.  Queen schedule has changed; the horsemanship will be back to back.  Shooting sports and knowledge bowl contestants will arrive the same time as the rodeo contestants.  Housing at finals-there will be plenty of camping, but the hotel we came out 47 out of 47.  Two programs that are new are the coat program- Carroll Leather is now a national sponsor- there will be a 4 level program- 1) National Qualifiers 2) State Jackets 3) Any member can buy, 4) and Parents. Wyoming West Design has also become a national sponsor, everything that is sold is a percentage is donated to nationals. Gists must get the first opportunities for state buckles. Money raiser- Raffle tickets for the Dodge Truck, the Weatherby rifle and the hunt are available to sell, for every ticket that is sold our association gets half. Dixie has been nominated to sit on national board.  Scholarship matching funds-If we go with Gist they will put a percentage towards the scholarship fund and the Nationals will match that. This is also the case for local rodeo clubs that select Gist.

Rules-Barrier rule- If the rope hits the horse or kid that is a foul, if it hits your rope it is not a foul.

Grades-  For 2010-2011 you have to be passing 70% of your classes.  Point system- We have 2 options to go with- Dixie will put together some scenarios for next meeting, so we can vote on this in June.  State Finals Host Motel- Holiday Inn has contacted Dixie. They will give us a block of rooms for $65.00 a night. Troy will look into other places also.

 There was much discussion on the shooting sports.

Paulette Moss gave a presentation on her paper “The Wrangler”. Siri Stevens was going to give a presentation on the “Rodeo News” but was delayed due to weather.

Wrangler Division- Steve reported that wrangler division has indicated to him that they are current with nationals. Larry Bentley has volunteered to be a part of the wrangler division. 

Legion Report­­- Jim gave a report that they are working on a few things to Increase the scholarship fund. They sold 46 calendars at the mid-winter meeting.

Student Report- Raegan gave some information on calendars- The expense of doing the calendars was $5000.00, which leaves the student account at 27,619.72. She got the NFR tickets confirmed, and the chaps made by Joe Smith.  Troy called to question about the bad checks written. Dixie confirmed that the association covered those to student account and is trying to collect the money. Students that have written bad checks will not be able to enter the first rodeo until those checks are cleared up.

Central Entry – Jamie Lyons has finished the Official spring entry blank. It will be postmarked by March 27^th, two weeks prior to the first rodeo.  Troy made a motion to enter the ribbon roping through the host committees at the rodeo. Larry seconded it. Motion carried.

Executive Committee- Phil Wilson sent a thank-you letter to the board for the coat and the years he served on this board.  A letter also came from National Association stating that every state must review by-laws and send them a copy and if there are any changes they need to know. We need to include wrangler division in our by-laws. Larry Bentley will be heading up the by-laws committee with Jim Whipps, and Ace Thurston.

Troy shared that our assoc. filed an extension for

otion that Troy be the Treasurer. Jim seconded. Motion carried.

Much discussion on re­-writing the by-laws.  Dixie will e-mail everyone the by-laws to go over.

Troy made a motion to hire CPA Advantage as the hiring firm to handle all finances to go through them with treasures or selected person’s approval.  Jim seconded the motion.  Discussion, Dixie asked to change the wording to the treasurer or executive board. So the motion reads hire CPA Advantage as the hiring firm to handle all finances to go through them with approval of treasure or executive board. Motion on floor.  Motion carries. Troy also added anybody that gets bills that need to be paid need to approve them and send them on to CPA Advantage as soon as possible.

Rockpile Museum- is putting together something for finals for Gillette this year and wants history info, pictures or anything like that to help.

Rules and Judging- Seminar scheduled on March 13 and 14 at Casper in the Ag building.

Rough Stock School- Randy George reported on the rough stock school in Torrington- The dates are set for March 13 and 14.  T

 taxes until Feb. 16, they used CPA Advantage. They need to get wranglers books, they need to know when the last American Legions books were turned in, and the USB account. These were just a few of the questions the accountant had.  Troy talked about her firm possibly doing the billing and writing checks.  She charges $45.00 an hr. The accountant said it would probably not be over $400.00 a month. She would do quarterly reports, and run all the financial side of the business.  Somebody would need to come in and approve the bills to be paid, so we need to approve someone to go in monthly and to do bills. The suggestion was made to lump all the finances in one bank! 

Dixie made a mhere was much discussion on this.  Troy made a motion for the availability of a school in Riverton or other locations a wk. before or after March 13 and 14.  Dixie seconded.  Open for discussion. Troy mended his motion to giving Randy authority to pursue the rough stock school at a date other than the date we have in Torrington. Randy can run it through the executive committee for final approval. Dixie called for question- Larry seconded. Motion carried.

Bull-riding school is the same week-end. There was much discussion. The students that will be a part of this have to be in good standing with the association and have their cards. Troy made a motion to allow Wyoming High School Rodeo members to have the opportunity to attend the Gillis Bull riding school from the Conoco Phillips/scholarship fund and the money the board put together for schools, $100.00 per student to help with expenses.  John seconded. Motion carried.

Brandi Hall has donated her time for a clinic we need to find a place for it.  They want to have it April 1 and 2 if that works. Troy will look into the Wagon Hound in Douglas.

Donations & PR- Raegan will get in touch with Tim and talk about Buckles.

Host Committee- The contract with Host committee in Douglas and stock contractor is up this year.   Dixie made a motion to keep the site in Douglas and form committee & people from the board to put it on.  Larry seconded it. Motion carried.  Troy will head the committee up.

Troy wants to work on the contracts and proposals and present at the next meeting. So we can have bids in before the finals of next year.

Derrick Barton (Bret Favre) will be announcing this year. Kelly’s images will be given the opportunity to renew contract.

Scholarships- Patty Sue Peterson is getting letters out to businesses and banks. Etc. All the scholarships have been paid except Cotter Kinghorn. 

Nomination-Steve Renelles reported on the prospects for filling board member positions.

Queen- Chris Bentley reported that there will be fundraisers at rodeos.  There is a queen clinic coming up March 19, 20, and 21.  Tashala reported on the rodeos she attended this year to represent High school rodeo.

Old Business- Crisis Fund- was paid out for Ace Thurston.

New Business- The contract for Rodeo News is up and there was much discussion on the “Wrangler” and “Rodeo News”.  Kids need to talk about this, it’s their paper.  Tashala will take over the scrap book for our state.  All pictures and articles sent to her.

Troy made a motion to adjourn. Jim seconded. Motion carried.

Meeting was adjourned!!!!