WYSHRA Board of
Directors Meeting
June 28, 2010
Larry Bentley called the meeting to
order with his motto:” We can’t change the past but we can influence
the future.” Larry led the American pledge and Jim Whipps led the
prayer. The following were in attendance: Larry Bentley, Jamie
Lyons, Randy George, Steve Rennells, Drew Antone, Taylor Rieniets,
Shyann Lucas, Amber Robinson, Trapper Rieniets, Wyatt Slagoski,
Dusty Moore, Kassidy Scott, Taylor Mason, Chandler Markel, Ace
Thurston, Ezra Coleman, Mason Rockafellow, Cash Merritt, Chip
Scantling, John Thurston, Tom Parker, Tim McInerney, Jo Ann Merritt,
Kathy Lucas, Dixie Huxtable, Troy Scott, Jennifer Bonham.
Larry opened with Elections for;
Chairman, Vice- chair, Treasurer and Secretary.
Tim McInerney nominated JoAnn Merritt
for Chairman and Randy 2nd it. Troy made a motion to
cease the nominations and that the unanimous ballot be cast for Jo
Ann Merritt. John Thurston 2nd it. Motion carried.
Tom Parker nominated Tim McInerney
for Vice Chair and Randy George 2nd it. Troy made a
motion to cease the nominations and that the unanimous ballot be
cast for Tim McInerney. Tom Parker 2nd it. Motion
carried.
Randy George nominated Troy Scott for
Treasurer and Tim McInerney 2nd it. Tom Parker made a
motion to cease nominations and the unanimous ballot be cast for
Troy Scott. John 2nd it. Motion carried.
Jim Whipps nominated Jennifer Bonham
for Secretary and Steve Rennells 2nd it. Randy made a
motion to cease nominations and the unanimous ballot be cast for
Jennifer Bonham. Kathy Lucas 2nd it. Motion carried.
National
Director-
Dixie reported we had 194 contestants at state finals. We are
sending 39 champions to National Finals. We had good turnout in
crowds; overall it was a great state finals.
At nationals Dixie will need help
with the volley- ball tournament and was hoping Darcy Scott would
coach that.
She had 3 contestants interested in
the knowledge bowl! We did not hold a state shoot but Dixie will get
a hold of Nationals to see if we can still send a team. But no need
to pursue this if there isn’t any interest.
Dixie needs an assistant director,
she is a back up timer and will not always be available or
accessible. John Thurston said he would be willing to do that.
There will be a picnic on Sat. July
17, at 5:00 at the picnic area across from complex. Coats and travel
money will be given out there. 2 Team pictures will be taken one
with coats and one with shirts but we do not know about team shirts
yet.
State delegates for Nationals are:
Ace Thurston, Reagan Scott, Nikki Baumann, Trey Barlow
State Finals
Review:
There was a complaint from some
parents that the horse stalls were not being cleaned and the
conditions for the horses were not good…
Troy made a suggestion that the host
committee maybe next year could have a person inspect stalls and
address the issue when it arises.
Ciri Stevens with the Rodeo News did
the calendars last year and would be willing to do this for next
year at the same cost. There was much discussion on this.
Jim Whipps made a motion to continue
to use Ciri at Rodeo News for calendars. Troy 2nd it.
Motion carried…
Kassidy Scott, Ace Thurston, Taylor
Mason, Dusty Moore are representing the student directors.
Host
Committee
– Kenny Taylor gave a report on the finals. They sold 376 arm
bands, 568 day tickets, and 229 tickets on Sunday. Kenny gave a
$500.00 check to Taylor Rieniets from the Host Committee to help
with cost of wardrobe for the rodeo queen.
Kenny said they are going to submit a
bid for renewing their contract for the next 3 years.
Jim Whipps made a motion to accept
Kenny’s bid for state finals. Steve Rennells 2nd it.
Motion carried.
Troy has a copy of the contract- and
recommended that we make some changes with ticket pricing and talk
about cost per year.
Jim Whipps also said the American
Legion would step in and help out where-ever needed.
There was much discussion….
Tom recommended that Kassidy and
Dusty represent the students with the host committee
Being they are from Douglas and can
go to the meetings. Ace made that motion and Trapper 2nd
it. Motion carried.
Troy gave a presentation to Tyler
Haskins, the state fair grounds keeper, for the volunteer of the
year.
Scholarships-
Jim Whipps (Chair) gave a report. Kathy Lucas and Randy George will
be joining the scholarship committee.
Much discussion was made about
coaches and colleges and getting them involved.
Nomination
Committee-
Steve Rennells (Chair) gave report and said that the applications
forms will be changed to his address. The three that are going off
the board are Larry Bentley, Randy George, and Jennifer Bonham next
year. The applications will be due by May 15, 2011. On this
committee are all the event student directors and Steve Rennells.
Judging
Committee-
Tom Parker, Larry Bentley, Kassidy Scott, Ace Thurston, Ezra
Coleman, Shyann Lucas, Taylor Mason, and Taylor Rieneits.
Because of Bruce Keller’s resignation
we need to vote on a new judge coordinator. Tom Parker recommended
that we continue the program- he was thinking about taking this
position and could not take the job because of his commitments and
obligations to college rodeos. Tom said he visited with Larry
Bentley and said he would do it.
Troy made a motion to nominate Larry
Bentley for Judging Coordinator and Ace 2nd it.
Motion carried…..
There was much discussion on the
continuation of clinics and judges seminars and maybe trying to get
Paul Cleveland to come in. We need to work with other states and
advertise in “Rodeo News” and “Wrangler” and get the word out to
young up and coming judges.
Exec. Board-
the Executive Board consists of all elected officials, the American
Legion rep. Jim Whipps, and Student rep. Taylor Mason
Troy recommended conference calls
work well for Exec. Board meetings.
The Executive Board has been granted
the position to make decisions in emergency situations, but is
obligated to report back to the rest of the Board.
Youth
Advisory Committee-
Jennifer Bonham (Chair) John Thurston, Kathy Lucas, Chip Scantling,
and all Student Event Directors.
There was much discussion on
Activities. Jo Ann recommended that some of the student directors
get together and present to the board, activities that you want to
do at the state finals next year. We also need to come up with
activities throughout the year. We have funds to pay for this so we
need ideas.
Taylor M. Kassidy, Chandler, Dusty
will get together and discuss.
Donations &
PR
– Tim McInerney (Chair) Troy Scott, John Thurston
Tim recommended we need a budget for
awards.
Shyann recommended that the kids that
won a saddle last year take a photo so we have options and Kathy
recommended that maybe one of the winners could bring a saddle they
won.
Troy made a recommendation that our
saddle winners take their certificates to Gillette & order what you
want there.
Tom made a motion that there be a
deadline for saddle certificates Sept. 1. for saddle orders.
Kassidy 2nd it.
Tom amended his motion to state that
if not ordered by Sept. 1, 2011- the certificate is voided.
John 2nd it.
Motion carried….
Tim recommended getting a hold of him
for award ideas and expanding your prize line.
Much discussion on awards..
Larry recommended we take a bucket to
mandatory meeting this fall and have all the kids put suggestions in
and we can go over those at Nov. meeting. Ace made that motion and
Ezra 2nd it. Motion carried…..
Queen
Committee-
Stacey Jo
Berger will be taking the chair position. Chris Bentley is
resigning but wants to stay on until after National Finals. Taylor
R. is also on committee.
Livestock
Committee-
Kathy Lucas, Troy Scott, John Thurston, Randy George
Hank Franzen (Powder River Rodeo)
said he is interested in doing the same contract for State Finals
for the next 3 years.
Much Discussion was had…..
Troy made a motion to except Hank
Franzens’ contract @ $21,000.00 donating back for half payment to a
saddle.
Ace 2nd it….
Motion carried……
Chip Scantling was added to the
livestock committee.
All rough-stock event directors are a
part of this committee and they are to report back to the committee
about stock.
Crisis
Committee-
Randy George, Kathy Lucas, Steve Rennells, Jennifer Bonham
At state finals we raised $2600.00
for Tim Malm. $436.00 in crisis fund for Tim Rodewald
And the Tough Enough To Wear Pink-
$2000.00 that went to Kacey Townsleys mom.
Thanks goes out to Jo Ann for all the
hard work for that chicken rope’ in. Taylor, Dusty and John will be
taking that over next year.
Website-
Troy made a motion to extend contract
with page work with Megan Huxtable with the cost brought to the
Exec. Board for approval and Jamie Lyons take over doing the
website.
Larry 2nd it. Discussion
was had
Motion carried….
Budget
Finance-
Troy Scott submitted a treasures report. Jim made a motion to
accept the report and Dusty 2nd it. Motion carried…
JR High
Division-
2 proposals were presented to the board from Ace
Spratt the Jr. High Division national director.
Troy made a recommendation that the
directors or officers from the Jr. High Division bring their ideas
to the board in November.
Larry made a motion that we make this
an addendum with the adoption of option #2 with the approval of the
National Director that the WJHD submit a copy of the bi-laws,
treasurers’ report and minutes to the November meeting.
Ace 2nd it.
Motion carries….
Jim made the motion that if they do
not come to the Nov. 1 meeting with the addendum we are going to be
done with the WJHD.
Larry 2nd it. Discussion
was had.
Larry moved that Jim amend his motion
to say the WHSRA will decide if we as a board will go on with the
WJHD if proper information is not provided or agreed upon at the
Nov. meeting.
Jim amended his motion and Ezra 2nd
it. Motion carried….
By-Laws-
Troy made a motion that we amend the 30 day clause, and remove the
approval of the American Legion in amendment IX section 1.
Tim Seconded… Motion carried..
Justin Murphy agreed to be the
Liaison for the WJHD.
Animal Welfare-
Dixie made a motion that we create an
animal welfare committee that would be responsible for coming up
with animal welfare enforcement guidelines to distribute to the
board for approval prior to the fall rodeos.
Troy 2nd it. Motion
carried……
Committee- Jo Ann, Jennifer, Chip and
all student event directors..
It was decided to supply at mandatory
meeting at the first rodeo and have available on website.
Number of
Rodeos & Point System
–
Dixie went over our point system that
we have now. There was much discussion..
Kathy made a motion to keep the
number of rodeos to 15 to carry in to the state to qualify for
Nationals.
Ace 2nd it… Motion
carried…
Shyann made a motion to keep the
point system the same with the average on three head.
Troy 2nd it. Motion
carried…
Central Entry-
Jamie Lyons gave a report. Jamie indicated that it all works except
Team Roping. There was much discussion.
Dixie made a motion that for central
entry the contestant must have a card number and a back number to
enter team roping.
Ace 2nd it.. Motion
carried….
Dixie made a motion that for both
pre-entry and regular entry the contestant must give the card number
and back number to be entered.
Dusty 2nd it…Motion
carried...
Dixie made a motion to hire Jamie
Lyons for the 2010-2012 negotiating annually.
Kassidy 2nd it. Motion
carried…..
There was much discussion on the
issue of the TR partner for state finals and the situation if they
are injured or disqualified. This was tabled until the Nov.
meeting.
There was much discussion on the
cutting issue.
Troy made a motion to vote by secret
ballot with M- being mandatory and O- being optional.
Tim 2nd it…
13 voted optional and 2 voted
mandatory. Cutting will be optional for 2010-2011 rodeo season.
Motion carried…..
Cutting judges requested that at
state they would have a video for each go around for all
contestants. This would be set at judges table. This will be
addressed the closer we get to state Finals next June.
Dixie made a motion that cutting use
the same % of rodeos as regular events.
Drew 2nd it… Motion
carried….
Dixie asked that we allow the Exec.
Board to give up-grade for central entry form.
Ace 2nd it… Motion
carried..
Health At
State-
We will table this discussion for
Nov. Meeting.
Troy made a motion to except the code
of conduct
Dusty 2nd it.. Motion
carried…
Fall Rodeos:
Wheatland- 5th
& 6th
Fremont -
11th & 12th
Jackson -
18th & 19th
Kaycee -
25th & 26th
Mandatory meeting will be held in
Wheatland for all contestants..
Next meeting will be November 7th
@ Casper in the College Ag Room.
Larry moved that we adjourn the
meeting..
Randy 2nd it…..
The meeting was adjourned.
Respectfully submitted, Jennifer
Bonham Secretary
