WYSHRA
June 29, 2009
ANNUAL MEETING MINUTES 

The annual meeting of the Wyoming High School Rodeo Association was held in the cafeteria at the Wyoming State Fairgrounds in Douglas, Wyoming, on June 29, 2009, and called to order at 8:01 a.m.  Present at the meeting were the following: Glenn Barlow, Dixie Huxtable, Troy Scott, Logan Bell, Kacy Townsley, Ace Thurston, Traye Hays, Neil Williams, Taylor Rienietz, Ethan Hepp, Taylor Kelly, Steve Rennells, Jim Whipps, Taylor Markel, Raegen Scott, Darci Scott, Kathy Lucas, Larry Bentley, Tom Parker, Amanda Nicholson, Terry Miller, Nels Lofgren, Kenny Taylor, Tashala Storbeck, Jessie Sturman, Mike Townsley, Karen Nicholson, Randy George, Tim McInerney, John Thurston, JoAnn Merritt, and Jennifer Bonham.    

Jim Whipps led the pledge and prayer.  Tom Parker moved and Jim Whipps seconded the motion to approve the minutes of the May 9 meeting.  Troy Scott moved and Tim McInerney seconded the motion to accept the minutes of the June 24 meeting as read. 

Treasurer's report was presented by Dixie.  Since Terry isn't secretary any more, it's a little difficult to figure out where the money is on the books.  The money is all there, and Dixie and Kathy Trumbull are going to review the books and do an internal audit to figure out where Terry posted the money.  This will be done by July 10.  Everyone will get a copy of these unaudited financials from which the budget will be figured.  There was $70,000 in the accounts before the entry fees for the state finals.    Stock investments are around $53,000.  Interest from these goes into the scholarship fund.

Tim McInerney moved that there be an audit done on the books. Jennifer Bonham seconded.  Tim amended the motion to have an audit done after Dixie and Kathy review it and the Association looks it over.  Larry Bentley seconded.  Motion carried.  Tom Parker moved to accept the treasurer's report.  Jennifer seconded.  Motion carried.

Kenny Taylor presented a check from the Host Committee for $32,980.05. 

Elections:  The students have 4 voting members who elected the following:
President: Raegen Scott
Roughstock: Taylor Kelly
Boys' Timed Events: Donny Scantling
Girls' Timed Events: Taylor Markel

Jim Whipps moved to accept Glenn Barlow as President and Troy Scott as Vice President.  Seconded.  Passed.

Troy Scott moved to table the election or appointment of secretary and treasurer until after the audit.  Seconded.  Motion carried. 

Jim Whipps moved that the Executive Board be authorized to appoint an interim secretary to get through the fall meeting, after the books have been reviewed.  Troy seconded.  Motion carried. 

Executive Report:  On the change to 501C3, Dixie will see if she can change the close of the books from July 1 to August 1. 

UBS:  Donated stock is being sold and the check will be sent. 

The Executive Committee consists of Jim Whipps, American Legion representative, President, Vice President, Secretary-Treasurer, and the student President. 

Troy made a motion to make Dixie the National Director.  Seconded.  Passed.    Dixie gave the National Director's report.  She stated the state finals went well.  At the National Finals, there will be a volleyball tournament (Darci Scott is in charge), and a Knowledge Bowl.  There need to be three students for a team.  Need help with goats.  Blake Scott will help with those. 

Housing for National Finals:  15 camping spots open for Wyoming.  Dixie will have a drawing for these spots.  There are 25 blocked hotel rooms.  Horses: Dixie will keep us informed about the V.S. situation. 

The Assistant Director at National Finals will be Glenn Barlow. 

There are verbal commitments for the following fall rodeos:  Labor Day in Wheatland, Fremont County, Jackson, and Kaycee. 

Dixie received the membership applications for 2009-2010.  The national dues will be $115.00, and when combined with the local and state dues, the total dues will be $134.00. 

Jim Whipps will have an American Legion report at the fall meeting. 

Teams were discussed.  Glenn appointed Tim McInerney to investigate this and report back at the November meeting.  There needs to be more involvement by more people and the American Legion.

Student Report:  Raegen Scott reported that there was $37,065.00 from sale of calendars, and $26,238.96 in expenses. Of this figure, 60% went to travel for Nationals, 20% scholarship account, and 20% went into the student account.

Troy made a motion to make the calendar sales mandatory.  Seconded.  Motion carried.  There was a discussion about calendar sales by those members joining late.    Troy moved that five days prior to entry for the first spring rodeo, membership dues will be paid in full plus $100 for calendars.  After that date, membership dues will be paid in full plus $100 late fee. (No calendar money required).    Seconded.  Passed. 

Dixie made a motion that the $100 calendar checks be paid separately and held until December 1, and for any memberships after December 1, the checks will be cashed immediately.  Troy seconded.  Passed. 

JoAnn Merritt made a motion to appropriately transfer calendar money to Nationals qualifiers and Silver States, (those who placed 5th through 10th), at a level set by the Executive Committee.  Seconded.  Passed. 

Tom Parker read a letter from Bruce Keller regarding judging.  Judges need to be approved by Bruce.  Jim Whipps moved that spring rodeos need to have judges that have been to a seminar in the past two years and also be approved by Bruce.   If he doesn't approve a judge, he can appoint one. Seconded.  Carried.   

Dixie moved that judging deadlines fall within the deposit refund rules.  Seconded.  Passed. 

Troy moved to hire 2 PRCA qualified judges and one local judge approved by Bruce for the State Finals, and also that the selection of judges be brought before the Executive Board for their approval.  Seconded.  Carried. 

The 30-second rule worked well at State Finals. 

Youth advisory report: Jennifer Bonham needed more input from the students. She would like more activities during the rodeos for the whole year. The students thought that would be good for some of the rodeos. 

Tim McInerney reported on donations.  Anyone can take a donation.  It doesn't have to be him.  There was a discussion on how to get more donations.  Tim will make a list of what sponsors can pay for so students can go out and get donations.  He will also list incentives for the students to receive if they get donations. 

Jim Whipps reported on scholarships.  The same people will stay on the committee for next year.  All applicants this year received at least $500.  He hopes to up it next year.

Nominations Committee:  Steve Rennells will be chair next year.  Nominations are needed by May 1 for officers. 

The queen is Tashala Storbeck. 

Livestock Committee:  Glenn appointed the committee, consisting of JoAnn Merritt, Troy Scott, Glenn Barlow, John Thurston, and Randy George.

Discussion was held on the livestock that contractors bring.

Code of Conduct was discussed.  Tim had an attorney write up a Code of Conduct.  It is basically the same as the rule book, except tobacco use, since it is now against the law for anyone under 18 years of age. 

Dixie moved that we do away with our Code of Conduct and use the NSRA rules and regulations as written.  Tom seconded.  Motion defeated.  Troy made a motion to follow Rule 31(a) 1-9, and add punishments as follows:  First offense: 4-rodeo suspension; second offense: suspension from remaining rodeo season; third offense: suspension from the Association. Seconded.  Carried.    

Troy made a motion that we take $1500 out of the general fund toward the production of a roughstock school between the fall and spring seasons.  Seconded.  Carried.

Cutting, optional vs. mandatory, was discussed.  Tim McInerney made a motion to leave it the same as last year - optional.  Motion rescinded.  Jennifer Bonham made a motion to have a secret ballot whether they want cutting to be optional or mandatory.  Seconded.  Carried.  After votes were counted, cutting will be optional next year. 

Awards:  Raegen Scott, Ace Thurston, Tim McInerney, Troy Scott, Glenn Barlow, and Dixie Huxtable will be put on the Awards Committee to determine where best to put money for awards. 

Points:  Troy made a motion to take the top 11 rodeos and cut state to 15 points.  Tom seconded.  Motion failed. 

John Thurston made a motion to leave it the same as it is now.  Seconded.  Motion carried. 

Glenn asked what were good things about this meeting:  (1)  Decision made to stick to deadlines. (2) Kept discussions minimal.  What could have been better at this meeting:  (1)  Shorter.  (2) More time for discussions.  (3)  An agenda made ahead of time for people to think about.  (4)  Cattle stock at finals. 

Motion to adjourn.  Seconded.  Carried.  Meeting was adjourned at 12:42 p.m.