WYSHRA
May 9, 2009
BOARD MEETING MINUTES 

The May 9, 2009 WYSHRA Board Meeting was called to order by President Glenn Barlow at 7:48 pm. in Newcastle, WY. Members in attendance were:

Dixie Huxtable, Glenn Barlow, Troy Scott, Jim Whipps, Tom Parker, John Thurston,  Jo Ann Merritt, Jennifer Bonham, JD Romsa, Tim McInerney, Kelsie McInerney, Shiloh Hadley, Cinnamon Smith, Trey Barlow, Crystal Hershey,  Kade Merritt, Raegan Scott, Taylor Rieniets, John Herman, JR Vezain and Teri Griffin. Others in attendance Dee Nettles, Cahill Nettles, Nita Rieniets, Cindy Smith, and Katie Smith.  Kurt Kinghorn, Cotter Kinghorn, Paulette Moss, Tami Campbell, Kathy Lucas, Tony Nettles, Lessa Belus, Kim Harris, Marla Harris, Cody Tarr, Chance Madsen, Garrett Lowham, Ace Spratt, Siri Stevens and others.

Jim Whipps lead the Board in the Pledge of Allegiance and opened with prayer. 

Minutes
Troy Scott moved to accept the minutes from the previous meeting Tim McInerney seconded.  Motion carried unanimously.

Treasurers Report –Troy Scott moved to accept the treasurer’s report.  Cinnamon Smith seconds the motion.  Motion carried

Legion Report –Jim Whipps reports that the Legion has approved the submitted by-law changes.  Term of directors is now 2 -4 years with the length of time to be served designated at time of application.  Troy Scott moved to accept the new by-law and JoAnn Merritt second.  Motion carried unanimously,

National Director Report – We currently have 302 members.  All spring approvals are in and deposits have been paid back to those in compliance.
State packets are out and are available from Dixie if needed.
If Wyoming is interested in sending representation in the Shooting Sports, the American Legion will handle the qualification of participants.
Wyoming Wrangler Division has an outstanding bill from Nationals last year for extra stalls.  If anyone knows who took extra stalls, please let Dixie know. 

Student Report –Prizes for the calendar sales are as follows:

$500 Cash Award, AQHA Colt donated by Jim Whipps, Chinks made by Jori Zurcher this will be in the form of a gift certificate in the amount of $200 to allow winner to get what they want from Jori, NFR tickets donated by Hank and Lori Franzen,
Students interested in serving an office, see Cinnamon.  Please submit your recommendations for officers to Cinnamon by June meeting.
Troy Scott moved new members pay $100 just like the rest of the membership for calendars.  Remaining calendars outside of new members be sold for $10 each for existing members who have already sold their $100 worth of calendars.  Tim McInerney second.  Motion carried.
Discussion was held regarding the timed events stock.  Page 41 of the rule book states stock will be checked 2 weeks prior to rodeo.  Student directors have the right to object to stock.  Discussion regarding the selection of stock has been tabled to the June meeting. 

CENTRAL ENTRY - Tabled to June Meeting
JUDGES REPORT- Tabled to June Meeting.

Youth Advisory Committee- Jennifer Bonham reports the committee is working on a new activities for State.  There will be a Prom at State.  No Senior tea this year at State.  There will be a Senior recognition at performances instead.

DONATIONS, SPONSORS, PUBLIC RELATIONS AND MARKETING – Tim McInerney All awards are in place for the state finals.  Natural Propane has committed to $10,000.  Committee is having problems getting barrel covers.  Saddles are in Douglas, Buckles have been shipped. The Wrangler has donated No More Rocks service for the Douglas arena to be completed for State Finals. A Thank you to Conoco Phillips with pictures will be sent.

Dennis George has donated the average Steer Wrestling saddle.

NOMINATING COMMITTEE- Bob Musfelt has resigned.  A new chairman needs to be appointed. Troy Scott moved to extend the application deadline to May 16.  Tim McInerney seconds the motion.  Motion carried unanimously.
2008 FINALS COMMITTEE – Troy Scott – Everything is coming along for State Finals.  Friday will be Armed Forces night.  Camo shirts are available thru Wrangler.
WRANGLER DIVISON- Rodeo’s will be held in Casper, Buffalo with Finals held in Moorcroft 

OLD BUSINESS

  • Rough Stock School discussion tabled to next meeting.
  •  Wyoming High School Rodeo Association is now a 501 C 3.

 NEW BUSINESS

  • Code of Conduct and By-laws – Tom Parker moved to form a standing committee to bring recommendations to the Board at the June meeting.  Jennifer Bonham second.  Motion carried unanimously. 
  • Committee will consist of Chairman Tim McInerney. Tom Parker, John Thurston, Troy Scott, and JoAnn Merritt
  • Discussion was held regarding Board Members missing meetings.  If you miss 3 consecutive meetings it is grounds for replacement and member will have to reapply.
  • Student Directors follow the same guidelines.
  • Siri Stevens addressed the Board thanking them for their support of the paper.  Circulation is at 10,000 papers.  Rodeo News has a format for calendars and would like to be considered for next year’s publication of calendars.

ADJOURNMENT

The next meeting will be held in Douglas in June.
Tom Parker moved to adjourn the meeting and Troy Scott second the motion.  Motion carried unanimously.
Meeting Adjourned
   

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