The November 2,
2008 WYSHRA Board Meeting was called to order by President Glenn
Barlow at 9:02 a.m.in Casper, WY. Members in attendance were:
Dixie Huxtable,
Glenn Barlow, Troy Scott, Bob Musfelt, Terry Miller, Jim Whipps,
Kathy Trumbull, JD Hamaker , Tim McInerny, Tom Parker, JD Romsa,
Terry Miller, Jamie Lyons, John Thurston, Jo Ann Merritt, Jennifer
Bonham, Bruce Keller, Bob Musfelt, Chris Bentley Cinnamon Smith,
Trey Barlow, Crystal Hershey, Megan Starlings, Kade Merritt, Shiloh
Hadley, Kelsie McInerney, Raegan Scott, Taylor Rieniets, Raegen
Scott, AJ Fuchs, John Herman, Whit Peterson, Dalton Hall and Teri
Griffin. Theresa Hershey, Randy Hershey, Dan Lyons, Paulette Moss,
Barb Robinson, Dee Nettles, Cahill Nettles, Blake Scott, and Larry
Bentley
Minutes
Tom Parker moved to
accept the minutes from the previous meeting with the following
correction – The new treasurer is Kathy Trumbull. Cinnamon Smith
seconded. Motion carried unanimously.
Treasurers
Report –An unaudited report was given. Troy Scott moved to
accept treasurer’s report and Bruce Keller second. Motion carried.
National
Director Report
A recap of the finals
was given. If you are due a refund from camping and have not
received it, see Dixie. More travel money was given to Calendar
sales participants than non participants. Some different ideas for
camping at the finals next year were discussed. Dixie will explore
options at Mid Winter in January.
A parent is needed
to take on organizing 2009 Silver State participants.
Jackets will be
sponsored by Caddlerock Mining. A thank you and picture need to be
sent from the WYHSRA Board.
Mid Winter will be
January 20-24 in Denver.
Fall rodeos went
pretty well.
Approval forms
for the Spring rodeos will be out in December with final paperwork
due in February. Final schedule will be out in March. Cutting for
Jackson will be held in Rock Springs and Kaycee cutting will be held
in Buffalo.
Points for Cutting
– Best % of rodeos will be taken to state.
The Deposit system
worked well with the Fall rodeos getting their paperwork in on time.
The recommendation would be to continue this system for all rodeos.
Troy Scott moved to approve all refunds be sent to the Fall Rodeo
Committees. JoAnn Merritt seconded. Motion carried.
Most of the
judging forms came in just fine. Suggestions were asked on what to
do for the ones that aren’t. It is recommended $100 per day minimum
and a room be provided as payment for judges. It is recommended that
a rodeo committee be in contact with Bruce Keller at least 30 days
before the rodeo to be eligible for the $500 deposit refund at the
judging coordinators discretion. Troy Scott so moved and Jennifer
Bonham seconded. Motion Carried.
There are no rule
changes at this time.
Central Entry went
well. Thank you.
COMMITTEE
APOINTMENTS –
EXECUTIVE COMMITTEE – Glenn Barlow, Troy Scott, Dixie Huxtable,
Kathy Trumbull, Teri Griffin, Jim Whipps and Cinnamon Smith.
RULES, JUDGING - Bruce Keller, Tom Parker, JD Hamaker, Troy
Scott, Shiloh Hadley, Whit Peterson.
YOUTH ADVISORY – Jennifer Bonham, JoAnn Merritt, John
Thurston, Phil Wilson, Cinnamon Smith, Trey Barlow, Jim Huxtable,
Glenn Barlow and all student directors.
DONATIONS, PR AND MARKETING – Tim McInerny, Bob Musfelt, Troy
Scott, Trey Barlow, Kelsey McInerny
HOST COMMITTEE- Troy Scott, Tom Parker, JD Hamaker, Bob
Musfelt
SCHOLARSHIP COMMITTEE- Julie Howard, Jim Whipps, Phil Wilson,
Jennifer Bonham, Tammy Musfelt, Kathy Trumbull, JoAnn Merritt, Patty
Sue Peterson
NOMINATING COMMITTEE – Bob Musfelt, Jim Whipps, Cinnamon
Smith, Kelsey McInerny, Trey Barlow, JoAnn Merritt and all student
directors.
QUEEN COMMITTEE – Chris Bentley, Deb Keller, Jennifer Bonham,
Megan Starlings, Barb Robinson, JR Vezain, John Herman, Tim Malm, AJ
Fuchs.
CRISIS FUND – Dee Nettles, Dixie Huxtable, Jennifer Bonham,
Kathy Trumbull,
EXECUTIVE COMMITTEE –
It is the recommendation of the Executive Committee to work with
Chris Nelson in exploring the options of the Wrangler Division.
Those to serve on this effort will be Chris Nelson, Jim Whipp, Terry
Miller, Tom Parker, and Dixie Huxtable. A committee will bring back
a plan at the February meeting.
Tracy Richardson
is making progress on the 501 c 3. Need to check on the fiscal year.
The UBS accounts
are changing investments and stocks into dividend earning accounts.
It is recommended
that all State Finals bills be submitted within 30 days after the
rodeo in order for the fiscal year to be closed out and clean.
Discussion regarding the fiscal determined the fiscal year to be 8/1
to 8/1.
STUDENT REPORT-
Cinnamon presented expenses and income projections for the
Calendar Sales.
LEGION REPORT
– Jim Whipps will be contacting posts where rodeos are held
encouraging them to offer assistance. He is continuing to work on
the American Legion scholarship for the students.
JUDGES REPORT-
The qualifying round needs 15 goats. Any goats not used in first
go will be run after 1st run by volunteers on a random
draw basis. Just like in the regular rodeos.
JD Hamaker moved
and Tom Parker seconded to adopt the rule to run extras in all timed
events. Motion carried unanimously.
JD Hamaker moved
and Jim Whipps second to accept the following WHSRA Completion rule
option. Judges at any point can notify contestant of second call
and 30 second time limit will start at that time, in all events,
providing livestock drawn for that contestant and arena is also
ready for competition. If contestant has a fair opportunity after
entering the box to compete and does not call for his competition
animal, delaying the production of the rodeo, the same ruling will
apply. Motion carried unanimously.
Judging Seminars
will be held in Casper Jan 31 and Feb 1, 2009 and Feb 7 and 8,
2009. Seminar will be advertised on the website and in
publications.
Tom Parker moved
to have the 30 second time limit statement posted on the website.
Trey Barlow seconded. Motion carried unanimously.
QUEEN REPORT-.Chris
Bentley has $1000 donated for this year’s Queen program. Chris would
like to move the Queen Contest at least 2-3 months earlier in order
to allow the new Queen to prepare for Nationals. Troy Scott moved to
move the Queen Contest to an earlier date at Chris Bentley’s
discretion. Bob Musfelt seconded the motion. Motion carried
unanimously.
YOUTH ADVISORY
COMMITTEE- Jennifer Bonham reported that the senior tea is all
lined up for State Finals. It has been suggested to move Prom to the
Douglas Rodeo. Also suggested was to rent the water park for one
night for rodeo contestants at State, and provide a bowling night in
place of a dance.
DONATIONS,
SPONSORS, PUBLIC RELATIONS AND MARKETING – Tim McInerny will
bring a fee structure for sponsorship to the next meeting in
February. The committee will be using National Sponsors to bid on
awards for state finals. Conoco Phillips would like to sponsor a
state wide rough stock school. Tentative dates are March 13, 14 & 15
in Torrington. Troy Scott moved to pursue a Rough Stock school
pending funding. John Thurston seconded motion. Motion carried
unanimously. The executive committee will meet before the next
meeting to allow prep time for the school.
NOMINATING
COMMITTEE- Bob Musfelt reports 5 board members will be vacating
this spring. Nominating committee is working on filing these
positions.
SCHOLARSHIP
COMMITTEE- no report at this time
2008 FINALS
COMMITTEE – Troy Scott is in charge of contracts and will handle
getting the contracts for state finals. Donor packages are being
printed. If you need sponsor packets please contact Troy.
WEBSITE
– JoAnn Merritt presented the question of allowing non members
to advertise items applicable to High School Rodeo. Troy Scott
moved to allow JoAnn Merritt to use her own discretion on the use of
the web site regarding advertising. John Thurston second. Motion
carried unanimously.
OLD BUSINESS
