WYSHRA Board of
Directors Meeting
Nov. 7, 2009
Chairman Glen Barlow
called the meeting to order at 8:00 AM. with a prayer followed by pledge
led by Jim Whipps. The following were in attendance: Raegan Scott,
Taylor Markel, Bruce Keller, Tom Parker, Randy George, Larry Bentley,
Taylor Kelly, Ace Thurston, Neil Williams, Taylor Rieniets¸ Shana Lyons,
Logan Bell, John Thurston, Steve Rennells, Jim Whipps, Jamie Lyons,
Ethan Hepp, Kasy Townsley, Jared Gill, Amanda Nicholson, Glen Barlow,
Dixie Huxtable, Kathy Lucas, Jennifer Bonham, Jo Ann Merritt, Guests:
Bambi Robb, Ryan Rochlitz, Dan Lyons, Jamie Lucas and Teshala Storbeck,
our queen was absent due to swine flu.
A big thanks goes to
Dixie Huxtable and Raegan Scott for putting the last minutes together.
Larry Bentley moved and
Tom Parker seconded to accept the minutes as written.
Treasurers Report
Dixie Huxtable presented the treasures
report with balance sheet as of Nov. 6
2009. Tom Parker moved to accept the
report and Randy George seconded.
National Director
Dixie will be attending the mid-winter
meeting the end of January in Louisiana. The Wrangler Division must send
a representative. Dixie will contact Kris Nelson and see who that will
be.
The fall membership was
175 and 65 of those are new.
Spring Rodeos are
correct with Gillette changing to mid May.
The question was posed
about insurance requirements for each rodeo in reference to the Jackson
lawsuit.
This was opened for
discussion.
Jim
made a motion that Dixie pursues insurance options for blanket policies
for clubs.
Jim amended his motion
and made it a requirement to have insurance.
Jim withdrew his motion
Larry Bentley made a
motion that it is a requirement for all clubs to have spectator and
volunteer insurance and must sign waivers. This will be a requirement
for High school and wrangler Division. Jim Whipps seconded, motion
carried.
Dixie made a motion that
judges are required to go through the application process to get
insurance or opt out. Tom seconded. Motion carried.
Legion Report
State meeting will be
held Jan. 23rd at Torrington- Jim asked for a couple of
directors or members to be present and sell calendars if possible.
Steve Rennells brought
up that Skeeter Jones passed away and the memorial funds will be going
into the scholarship fund.
All Star Team- Dixie read the list and provided the shirts to the all stars.
Scholarship- Jim Whipps gave a report of 29 scholarships have been payed out-
totaling $15,000.00. Dixie was going to look into the 5 students needing
notes from the colleges for paperwork requirements for their
scholarship.
Dixie made a suggestion
that the state have money available so that the Legion does not have to
come up with that money when needed.
Dixie gave a $10,000.00
check to Jim Whipps for scholarships and a round of applause was given for a job well done.
Student Report-
Raegan Scott
reported that the calendar sales are going well, so far they are
breaking even. The checks for the calendars this fall will be cashed
Dec. 1st.
Central
Entry- It was agreed by all that Jamie Lyons is doing an
exceptional job!!
For spring it was
decided when entering contestants must give back number and partner’s
card number.
Dixie made a motion
to set a deadline to enter membership process seven days prior to
rodeo. Larry Bentley seconded it. Motion carried.
Ribbon Roping goes on the pre-entry.
Crisis Fund-
Ace Thurston requested an application for Bauman Family, (Stacey had a
severe stroke.) Questions were brought up about who qualifies for the
crisis fund?
Jim Whipps made a motion to refer this to
the Crisis Fund committee. Tom Parker seconded. Motion carried.
The Crisis Fund Committee: Kathy Lucas,
Randy George, Tom Parker, Steve Rennells, Reagan Scott, Jennifer Bonham
Jackson Lawsuit
–Attorney advised not to talk, things need to be confidential.
Rules and Judging-
It was brought to our attention that two letters were sent to our
board. Bruce Keller read his letter and Jennifer Bonham read Terry Zinks
letter. It was then opened up for discussion.
Dixie made a motion to reconsider judges
at State Finals. Randy called for discussion of
motion on the floor with consideration of ruling made in June. John
Thurston seconded it.
Dixie will call to question the motion
passed in June meeting. Motion failed.
John made a motion that the student
directors and Bruce Keller be responsible for judges for state finals.
Dixie seconded.
Much discussion took place, a call for
question and motion carries.
Raegan Scott will get together with Bruce
Keller and put together criteria for judges to qualify to judge state
finals.
Bruce Keller said he will be putting on a
judging seminar and have judges requirements to participate if they want
to be eligible to judge.
Youth Advisory-
We need to do more during the rodeo season.
Discussion on implementing shooting
activities sometime –We will work with American Legion.
Donations and PR-
Ciri Stevens talked about the “Rodeo News”. She suggested that we get in
touch with Holiday Inn Express and Subway for sponsorships and she would
help.
Bambi Robb talked about awards and
fundraisers. She is interested in putting in a bid for saddles (Cactus)
for State Finals and showed some other prizes she would have to offer,
(Leather organizer, coats, ect.)
Bambi will also put together for a
fundraiser, a Brandi Hall barrel clinic or Chad Masters team roping
clinic possibly at the Wagon hound in Douglas. These were just a few
ideas she had if
association is interested.
Kathy Lucas made a motion to go with Todd
Sloan saddle certificates for state finals. Jo Ann seconded it. Motion
carried.
Dixie made a motion for an $1150.00
dollar amount for each event. Ace seconded it. Motion carried.
Dixie brought up that 2010 is the last
year for Douglas to host the state finals, their contract is up. The stock contractor contract is also up. Glen
tabled this for more discussion with Troy Scott.
Nomination Committee-
There are 4 positions to fill this year. We also need to address the
contract for Jamie Lyons that is up the end of this year.
Wrangler Division-
They have come up with their own board members: Tom Parker, Steve
Rennelles, Dar Vogel, Justin Murphy, Ace Spratt, Kris Nelson, and Lori
Robinson.
They do not want to bind this board with
financing and technicalities- they want to stand on their own.
They have 4 dates scheduled for rodeos,
Laramie, Gillette, Torrington, Casper, with finals during Buffalo.
There was much discussion…
Dixie suggested some things we need from
them,( Income and Expense
sheets and balance sheets) to start
with. They need representation at the mid-winter meeting in January.
Old Business-
None
Committee Appointments-
Executive Board-
Jim Whipps, Glen Barlow, Dixie Huxtable, Troy Scott
Rules and Judging-
Larry Bentley, Ace Thurston, Tom Parker, Kasy Townsley, Taylor Rieniets
Youth Advisory-
Jennifer Bonham, John Thurston, ALL Student directors.
Donation & PR-
Tim Mcinerney, Troy Scott, John Thurston
Host-
Troy Scott, Raegan Scott
Nomination-
Steve Rennelles, All Student Directors
Queen-
Chris Bentley¸ & current queen
Wrangler Division-
Tom Parker, Steve Rennells
Livestock Contract-
Kathy Lucas, Troy Scott, Randy George, John Thurston
Budget & Finances-
The Executive Committee
Scholarship-
Jim Whipps, Jo Ann Merritt, Katey Smith, Jennifer Bonham
Next meeting will be held at Casper
February 7th.
Suggestions on what we could have done
better- Time limits-
Glen brought up that if committees would
meet an hour before the main board meeting and get information needed it
would save some time.
Kasy made a motion to adjourn the
meeting and Ace seconded it! Motion carried!
Meeting adjourned!
