WYSHRA Board of
Directors Meeting
Sept. 12, 2009
Lander, WY 6:30 pm
Chairman Glenn Barlow called the
meeting to order with the pledge and a prayer with the following in attendance:
Glenn Barlow, Dixie Huxtable, Troy Scott, Jennifer Bonham, Stephan Rennalls,
Larry Bentley, JoAnn Merritt, Kathy Lucas, Jim Whipps, Raegen Scott, Ace
Thurston, Amanda Nicholson, Jessie Sturman, Neil Williams, Taylor Rienits,
Taylor Markel, Shana Lyons, Ethan Hepp, Donny Scantling and guest Debbie Hepp.
Minutes of the previous
meeting were presented. Troy Scott moved and JoAnn Merritt seconded
to approve as presented. Motion carried.
Dixie Huxtable presented the treasurers report. Glenn Barlow asked
that when it was final he would like to see it on the state
website. Troy moved and Jennifer Bonham seconded to accept the
treasurers report. Motion carried.
Student report- Student president Raegen scott reported that the
cost for 2000 calendars was about $4800, which was $500 less than
last year. She had given out 924 so far and had 68 members who
still need to pick up their packets. We need to sell 240 calendars
to break even on costs. The Calf roping event director position is
vacant. Glenn Barlow appointed Jared Gill to fill the position. We
do have a committee of adults to help with any problems in or out of
the arena, and the students were reminded to call on them if
needed. The 30 second rule was discussed. We need to be consistent
on what happens after the 30 seconds are up in the timed events,
regarding opening the livestock gate or not. Dixie will look into
how the rule is interpreted at Nations. It was noted that the
schedule of events is left up to the local rodeo clubs. The
position of the rakes will be posted before the draw is done and/or
posted.
National Directors report- Dixie gave a recap of nationals including
the final rodeo results, the other activities, the travel money
disbursement and the bad motel! Membership was raised for the
2009-2010 season to $124 for nationals; $10 for state and $9 for
rodeo News for a total of $143. Processing fall membership has went
well, we have 233 members currently which includes 61 new members.
The calendar project is going well thanks to Darci & Raegen.
Approvals for fall are in and one club had a $50 dollar per day late
fee applied. The spring rodeo dates need to be looked at due to how
the weekends fall this year. Dixie gave a tentative schedule for
the spring season, ending with the finals June 23-27th.
The website is working well thanks to JoAnn Merritt. Central Entry
has been great, the pre-entry process may still need a little work.
Dixie mentioned the idea of changing the dates for the finals, since
there will still be an overlap with the WD national finals and our
finals for 2010 and 2011. We would need to consider a lot of things
and it may not be feasible. The WD got thru the 2008-09 season, but
had some ups and downs.
Jim Whipps gave the American Legion Report. All of the thank-you
notes for the scholarship donations have been sent. The American
Legion is proud of our kids and they are looking for some 2010
calendars. He did have some questions about the mandatory portion
of the calendar project, which were answered.
Executive report- Glenn noted that we need to fill the secretary /
treasurer positions. We need to discuss the responsibilities for
each position. Troy Scott reported that he had talked to an
accountant about doing the books to include writing our checks and
the anticipated cost would be approximately $400 a month. Jennifer
Bonham offered to take the position of secretary with the
understanding that we look for an intern for her to work with to
take over at the end of her term in 2 years and that she not be
responsible for the finances. Troy Scott moved and Ace Thurston
seconded to appoint Jennifer Bonham as our secretary and to look for
an intern. Motion carried. After much discussion regarding the
treasure position and financial duties, Larry Bentley moved and Troy
Scott seconded to have Troy and Dixie work with a local CPA to get
the tax return done and to get a bookkeeping system in place.
Motion Carried.
Youth Advisory committee report- Kathy Lucas provided information
for a rock climbing activity to be provided during the Jackson rodeo
for all members. The money would come from the 20% calendar profit
designated to the student fund.
Glenn reported that the steer wrestling school held before the
Wheatland rodeo was a success. It cost us $500 out of the general
fund for the stock. Ace Thurston will work on a thank you gift for
Dean Finnerty, the instructor. It was noted that we need to work on
developing schools for the other non rough stock events. Hopefully
we can find a sponsor for such schools. It was noted that JoAnn had
been putting activities that are of a benefit to the members on the
website.
PR
and marketing committee- We need to look for a new chairman for this
committee for the future, but Tim McInerney has agreed to continue
to chair the awards for this next year. There was some discussion
regarding the payment plan if we go through Bill Schackleford
(Kings) for saddles again. It was felt we needed to get additional
bids, specifically from Todd Sloan, as he is a national sponsor.
Tim will talk to Kings and then proceed with bids from there. The
committee will review the other awards and work on options.
Scholarship committee- It was noted that we need to check on Luke
Camino’s scholarship, as we are not sure where he is going to
school.
Old Business- None
New Business-The Wrangler Division needs some review. The executive
committee will get together with Kris Nelson to discuss the
2009-2010 season.
Spring rodeos- Gillette would like the same June weekend they had
last year, but it is not available due the way the weekends fall on
the calendar. The local clubs will need to get with Dixie regarding
any changes.
State Finals-We will address contracts and commitments at the
November meeting.
Troy Scott moved to adjourn, Larry Bentley seconded. Motion
carried.
Respectfully submitted by:
Dixie Huxtable and Raegen Scott
